VYNCKE explored various options to automate the Accounts Payable process. Our partner, Robonext, was selected as partner to automate this process with a combination of Artificial Intelligence (Metamaze) and Robotic Process Automation (Microsoft Power Automate).
An AI model was trained on VYNCKE’s vendor invoices, which is not only capable of automatically extracting header information (address, VAT number, …) but also specific line items on the invoices (article numbers, quantities, project reference number,…).
This AI model in Metamaze was integrated with Microsoft Power automate flows that allow to process these invoices within IFS. The robot not only performs complex business rules on the extracted information in order to match the invoice data with the corresponding Purchase Orders and to determine the applicable Tax Code, but also takes care of the administrative follow-up internally through email notifications and stores all invoices electronically ensuring compliancy and overall reducing the administrative burden within the Finance Department.